Free Job Application Tracker (Excel)
What's in the Job Application Tracker
The Applications sheet holds up to 100 rows, one per job you've applied to: company, role, the date you applied, current status, the date you last heard from them, your planned next step, and the salary offered if you've reached that stage.
Keeping all of that in one row per application means you're not digging through email threads to remember whether you already followed up with a company, or what stage a particular application actually reached.
Tracking Applications by Stage
Status is a dropdown with six stages: Applied, Screening, Interview, Offer, Rejected, and Accepted. Moving an application forward is a one-click change rather than retyping anything, and it keeps every row in a consistent, filterable state.
The summary counts total applications logged, how many have reached Interview or beyond, and how many resulted in an Offer or Accepted — a quick way to see how your search is actually converting without opening a separate report.
Knowing When to Follow Up
The Days since contact column calculates automatically from the Last contact date you enter, and it highlights amber once an application passes 14 days with no update — a simple, built-in reminder to check in rather than letting an application go cold.
Because it's a live formula, you don't have to manually recalculate anything; every day that passes without an update, the count and the highlight adjust themselves.
Who This Job Application Tracker Is For
Job seekers running more than a handful of applications at once — new grads, career changers, or anyone applying broadly — who need a single place to see status and next steps instead of scattered emails and sticky notes.
It's equally useful for a focused search of a dozen target companies or a high-volume search of fifty-plus applications, since the 100-row sheet and the follow-up flag scale to either.
How to use it
- Log every application with its company, role, date applied, and status.
- Update Last contact each time you hear back or follow up.
- Watch Days since contact — it turns amber after 14 days, which means it's time to follow up.
- Update Status as applications move through Screening, Interview, Offer, or Rejected.
Download the free Free Job Application Tracker (Excel)
No spam — template updates and new free templates only. Unsubscribe anytime.
Frequently asked questions
Can I use this job application tracker in Google Sheets?
Yes. A Google Sheets version is included alongside the Excel file, so the status dropdown and the days-since-contact formula work the same way in either app.
Is this template really free?
Yes. You give an email address to download it, and then it's yours to use with no further cost.
How many applications can I track?
The sheet has 100 rows. For most active job searches that's plenty; if you need more, add rows and copy the Days since contact formula down.
Does it show a conversion funnel or offer comparison table?
Not as separate features. The summary counts applications at Interview-or-beyond and at Offer, which gives you a stage-level view, but there's no dedicated funnel chart or side-by-side offer comparison sheet.
Can I edit the status options or add my own stages?
Yes, it's a standard Excel/Google Sheets dropdown list — you can edit the underlying list to rename or add stages to match your own process.