Free Landscaping Estimate Template (Excel)
What a landscaping estimate needs beyond a generic quote
A generic estimate template gives you one quantity field and one unit price, which works fine for a single service but breaks down the moment a job mixes lawn work, hardscape, and tree removal in one quote — each of those is priced by a completely different unit.
This template is built around that reality: every line picks a category (Lawn & turf, Hardscape, Irrigation, Tree work, Planting, Cleanup & hauling) and a matching unit (sq ft, linear ft, per tree, per hour, or flat), so a patio and a lawn mowing line on the same estimate each price correctly instead of forcing everything into one unit type.
Pricing lawn, hardscape, irrigation, and tree work by the right unit
Lawn and turf work typically prices by square footage, hardscape (patios, walls, walkways) often prices by linear foot for edging or square foot for paved area, and tree work commonly prices per tree rather than by area. The Unit dropdown lets each line match its natural pricing unit instead of forcing square footage onto a job that's really priced per tree.
Because category and unit are separate fields, you can mix a sq-ft lawn line with a per-tree removal line and a linear-ft edging line on the same estimate, and each one calculates its own line total correctly.
Splitting material and labor on every line
Every estimate line has separate material cost and labor cost fields per unit, and the template calculates material total, labor total, and a combined line total automatically. That split matters for landscaping specifically, because material cost (plants, mulch, pavers, irrigation parts) and labor cost per unit vary independently — a shade tree costs more in materials than an hour of mowing, but less in labor.
The summary block totals materials and labor separately across the whole estimate, plus subtotals by category (lawn & turf, hardscape, irrigation, tree work), so you can see where your bid weight actually sits before you finalize a price.
Landscaping estimate vs a general job estimate template
If you run more than one trade or need a bare-bones generic estimate for a one-off job, the free-estimate-templates page covers that with a single quantity/unit-price line for any type of work. This template is worth using instead specifically when landscaping is your trade, because the category and unit structure matches how landscaping jobs actually get priced.
Note that totals on this template are pre-tax — there's no automatic tax calculation built in, so add your local tax rate manually if your estimate needs to show it before sending to a client.
How to use it
- Fill in the client, job address, and estimate details in the header sheet.
- Add one row per service line: pick the category, description, and unit (sq ft, linear ft, per tree, per hour, or flat).
- Enter quantity, material cost per unit, and labor cost per unit; line totals calculate automatically.
- Check the summary for materials and labor subtotals, category subtotals, and the estimate total, then add tax manually if needed.
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See the full versionFrequently asked questions
Can I use this in Google Sheets?
Yes. Upload the downloaded file to Google Drive, then open it and choose File > Save as Google Sheets. All the totals keep working.
Is this template really free?
Yes. You give an email address to download it, and then it's yours to use with no further cost.
Does this calculate sales tax automatically?
No. Totals are pre-tax. Add your local tax rate as a manual line or adjustment before sending the estimate to a client.
What categories and units are built in?
Categories are Lawn & turf, Hardscape, Irrigation, Tree work, Planting, and Cleanup & hauling. Units are sq ft, linear ft, per tree, per hour, and flat — pick whichever matches each line item.
How is this different from a generic estimate template?
A generic estimate has one quantity and one unit price per line, fine for simple jobs. This template splits material and labor per line and lets each line use the unit that actually fits landscaping work, which matters once a quote mixes multiple service types.
Can I use this for ongoing maintenance contracts, not just one-time jobs?
The template is built as a single job estimate. For recurring maintenance billing, you'd duplicate the estimate per billing period or adapt it into a simple recurring invoice.