Free Roofing Invoice Template (Excel)

What's in the roofing invoice template

The Roofing Invoice sheet has header fields for your company, the customer, invoice number, invoice date, job address, and due date, then splits billing into two sections: Labor (per square) and Materials & disposal.

One square equals 100 sq ft of roof area — the unit roofers actually price by — so the labor section bills squares x rate per square instead of a generic hours x rate line. The materials & disposal section is a row per item (quantity x unit cost, with an optional markup) for shingles, underlayment, and dumpster or hauling fees.

A second sheet, the Invoice Register, lists every invoice — invoice number, customer, date, amount, and status — so you can see what's paid and what's still outstanding across every job.

What calculates automatically

Each labor line's amount fills in as soon as you enter squares and the rate per square; each materials line calculates from quantity x unit cost, with markup applied automatically if you set one.

The subtotal, your tax rate, and the total calculate below that. Enter payments received to date and the balance due updates instantly — the amount still owed.

In the Invoice Register, tagging an invoice Sent, Paid, or Overdue rolls it into the outstanding and paid totals automatically, so your open receivables across every roof stay current.

Roofing invoice vs roofing quote: when to use which

A quote is what you send before the job starts, to agree on scope, squares, and price. This invoice is the bill you send once the roof is done, itemizing what was actually installed and what's owed. If you're pricing a job that hasn't started yet, use the free roofing quotes template — then come back here to invoice once the work is finished.

Why this beats a blank spreadsheet

Building a squares-based labor formula, a markup calculation, and a tax-and-balance calculation from scratch means re-checking the math every time a job's scope changes. This template already has that structure in place — you fill in numbers, and the totals are guaranteed to be right.

Because it's Excel and Google Sheets, a roofing crew or office admin can open, fill in, and send an invoice without training or a login, which is often faster than a field-service app built for much larger operations.