LeaveSheet vs Vacation Tracker
Vacation Tracker and LeaveSheet both track paid time off, but they split on one specific point: automatic accrual. Vacation Tracker's cheaper Core plan ($2/user/month, $25/month minimum) does not calculate accrual for you — it's a request-and-approval tracker. To get the accrual engine, caps, and time-off-in-lieu (TOIL) that most small businesses actually need, you have to move to Complete at $4/user/month with a $75/month minimum. LeaveSheet includes accrual with tenure-based tiers, annual caps, and carryover rules at $1.50/employee/month with a $9/month minimum, so a 10-person company pays $15/month for the same accrual logic Vacation Tracker charges $75/month minimum for.
Vacation Tracker wins clearly if Slack, Microsoft Teams, or Google Workspace integrations matter to your team, or if you want a free tier to start with zero cost, or a native mobile app. It also has a much larger customer base and more advanced approval routing (multi-level approvals) on its top plan. LeaveSheet does not have Slack/Teams integrations, does not have a mobile app, and has no free plan — it is a focused web app built around one job: accurate PTO balances and an accrual engine you don't have to double-check by hand.
Choose Vacation Tracker if your team already runs on Slack or Teams and you want those notifications inline, or if you want to test a $0 plan first. Choose LeaveSheet if you want accrual, tenure tiers, and carryover handled correctly from day one at a lower price than Vacation Tracker's accrual-capable plan, and you're comfortable checking balances and approving requests from a web dashboard rather than a chat app.
Feature-by-feature comparison
| Feature | LeaveSheet | Vacation Tracker |
|---|---|---|
| Starting price | $1.50/employee/month | $2/user/month (Core, no accrual) or $4/user/month (Complete, with accrual) |
| Annual pricing | $15/employee/year (-17%) | $1/user/month (Core annual) or $3/user/month (Complete annual) |
| Monthly minimum | $9/month | $25/month (Core) or $75/month (Complete) |
| Free trial | 14 days, all features, no credit card | 14 days, no credit card |
| Free plan | No | Yes — 1 approver, 1 location, 1 department, 1 leave type, unlimited users |
| Automatic accrual with tenure tiers | Yes, included at base price | No on Core; yes on Complete only ($4/user/mo) |
| Annual cap and carryover rules | Yes, included at base price | Complete plan only |
| Half-day requests | Yes, start/end half-days | Not specified on public pricing page |
| Team calendar (month/week) | Yes | Yes |
| Excel/CSV exports | Styled Excel workbook export plus CSV | Not specified on public pricing page |
| Employee import via CSV | Yes | Not specified on public pricing page |
| Slack / Microsoft Teams / Google Workspace integrations | No | Yes, on all plans including Free |
| SSO | No | Complete plan only |
| Mobile app | No — web app only | Yes, iOS and Android |
| Hourly leave / TOIL tracking | No — days only | Complete plan only |
Vacation Tracker pricing summary: Free plan for 1 approver/location/department; Core is $2/user/month ($25/month minimum) without automatic accrual; Complete is $4/user/month ($75/month minimum) and includes accrual, caps, hourly leave, and TOIL.
Pricing in detail, for a 10-employee team
For a 10-person company, LeaveSheet costs $15/month ($1.50 x 10), or $150/year on the annual plan — and that price includes the full accrual engine with tenure tiers, caps, and carryover from day one.
The same team on Vacation Tracker's Core plan hits the $25/month minimum (10 users x $2 = $20, below the floor), but Core doesn't calculate accrual automatically — you're still tracking balances by hand or in a spreadsheet on the side. To get accrual, caps, and TOIL, that same 10-person team needs the Complete plan, which is $75/month minimum (10 x $4 = $40, still below the $75 floor). So the real comparison for a team that wants automated accrual is $15/month on LeaveSheet versus $75/month minimum on Vacation Tracker Complete — five times the cost for the same core capability.
If your team doesn't need automatic accrual — for example, you're tracking a fixed PTO bank you top up manually — Vacation Tracker Core at $25/month minimum is cheaper than nothing, but it's still more expensive than LeaveSheet for 10 employees, and you'd be doing accrual math outside the tool either way.
Where Vacation Tracker is stronger
Vacation Tracker has native integrations with Slack, Microsoft Teams, and Google Workspace on every plan, including the free one — if your team requests and approves time off inside a chat app, this matters more than any pricing difference. It also ships iOS and Android apps, offers a $0 plan to start with (limited to 1 approver, 1 location, 1 department, 1 leave type), and its Complete plan adds multi-level approval routing and SSO for larger, more complex org charts. Vacation Tracker also claims a larger installed base (3,500+ companies), which can matter if you want a vendor with a long track record.
LeaveSheet does not have any of these: no Slack/Teams/Google Workspace integrations, no mobile app, no SSO, no free plan, and no multi-level approvals — it's a single-tenant-per-org model with admin, manager, and employee roles only.
Where LeaveSheet is stronger
LeaveSheet's accrual engine — monthly or annual frontloaded accrual, two tenure-based rate increases, annual caps, and carryover with negative-balance support — is included at the base $1.50/employee/month price, not gated behind a $4/user plan. The engine recalculates on the fly and is tested against a certified Excel PTO template to the cent, with 150+ automated tests behind it, so balances match what a spreadsheet-literate admin would expect to see.
LeaveSheet also exports a styled Excel workbook (not just a flat CSV) for offline PTO tracking, seeds US federal holidays automatically so working-day calculations exclude them without manual setup, and detects team scheduling conflicts as an informational flag rather than a hard block on requests. For a US-only small business that wants accurate accrual without Slack integrations or a mobile app, LeaveSheet is built around fewer, more specific problems.
How to try LeaveSheet
LeaveSheet offers a 14-day free trial with every feature unlocked and no credit card required. Sign up at app.tabletemplates.com, and the app seeds a demo organization so you can see accrual, requests, and the team calendar populated with sample data before importing your own employee list via CSV.
If Slack/Teams integrations or a mobile app are non-negotiable for your team, Vacation Tracker's free plan is worth testing first — you can always compare the accrual math against LeaveSheet's trial before committing to either paid tier.
14-day free trial, no credit card
$1.50 per employee per month, $9/month minimum. Every feature included during the trial.
Frequently asked questions
Does Vacation Tracker calculate PTO accrual automatically?
Only on the Complete plan ($4/user/month, $75/month minimum). The cheaper Core plan ($2/user/month, $25/month minimum) does not include automatic accrual, caps, or TOIL.
Is LeaveSheet cheaper than Vacation Tracker?
For a team that wants automatic accrual, yes: LeaveSheet is $1.50/employee/month with a $9/month minimum, versus Vacation Tracker Complete at $4/user/month with a $75/month minimum. If you don't need accrual, Vacation Tracker's Core plan starts at a $25/month minimum, which is still higher than LeaveSheet for most small teams.
Does LeaveSheet integrate with Slack or Microsoft Teams?
No. LeaveSheet does not have Slack, Microsoft Teams, or Google Workspace integrations. Vacation Tracker offers all three on every plan, including its free tier.
Does LeaveSheet have a mobile app?
No, LeaveSheet is a web app only, accessed through a browser on any device. Vacation Tracker offers native iOS and Android apps.
Which tool is better for a very small team just getting started?
Vacation Tracker's free plan (1 approver, 1 location, 1 department, 1 leave type) costs nothing to start but caps out fast for teams with more than one department or leave type, and has no accrual automation. LeaveSheet's 14-day free trial gives full access including accrual, at a $9/month minimum once the trial ends.
LeaveSheet is made by TableTemplates. Competitor pricing and features verified on July 16, 2026 from public pricing pages; check the vendor's site for current details.
Sources: vacationtracker.io