Free Painting Invoice Template (Excel)
What's in the painting invoice template
The Painting Invoice sheet starts with header fields for your business, the client, invoice number, invoice date, job address, and due date, then splits billing into two sections: Labor and Paint & materials.
The labor section is a row per task (hours x rate); the paint & materials section is a row per item (quantity x unit cost, with an optional markup percentage) — enough structure to bill paint, supplies, and prep materials separately from crew time.
A second sheet, the Invoice Register, lists every invoice — invoice number, client, date, amount, and status — so you can see what's paid and what's still outstanding across all your jobs.
What calculates automatically
Each line's amount fills in as soon as you enter hours and rate (labor) or quantity and unit cost (materials), with markup applied automatically if you set one. Labor subtotal and materials subtotal sum each section.
The subtotal, your tax rate, and the total calculate in sequence below that. Enter payments received to date, and the balance due updates instantly — the amount still owed on the job.
In the Invoice Register, tagging an invoice Sent, Paid, or Overdue rolls it into the outstanding and paid totals automatically, so your open receivables are always current.
Painting invoice vs painting estimate
An estimate is the quote you send before the job starts, to agree on scope and price. This invoice is the bill you send once the work is finished, itemizing what was actually painted and what's owed. If you're quoting a job that hasn't started, use the free painting estimate template — then use this one to invoice once the work is done.
Why this beats a blank spreadsheet
Building a labor/materials split, a markup formula, and a tax-and-balance calculation from scratch means re-checking the math every time a job's scope changes. This template already has that structure in place — you fill in numbers, and the totals are guaranteed to be right.
Because it's Excel and Google Sheets, a solo painter or a small crew can open, fill in, and send an invoice without training or a login, which is often faster than logging into field-service software built for larger operations.
How to use it
- Fill in your business, the client, and the job.
- Add labor lines (hours x rate) and paint/materials lines (qty x cost, with optional markup).
- Enter your tax rate and payments received to date — the balance due calculates automatically.
- Track invoices and payment status in the Invoice Register.
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Construction Pack
Painting crews on commercial or public jobs need more than invoices - the paid Construction Pack ($49) adds WH-347 certified payroll, a multi-project WIP report, and manpower planning.
See the full versionFrequently asked questions
Can I use this painting invoice template in Google Sheets?
Yes. Upload the downloaded file to Google Drive, then open it and choose File > Save as Google Sheets. All the totals keep working.
Is this template really free?
Yes. You give an email address to download it, and then it's yours to use with no further cost.
Should I use this or the free painting estimate template?
Use the estimate template to quote a job before work starts. Use this invoice template to bill once the work is done. They're built to be used together, one after the other.
Does it handle a deposit or multiple payments on a job?
Yes — enter the total already received in the payments field, and the balance due recalculates. It tracks the running total received, not a separate deposit/progress/final schedule.
Can I add my logo and adjust the layout?
Yes, it's a standard Excel/Google Sheets file. Add a logo, change fonts, or adjust column widths as you like — just be careful not to break the total formulas.
What's the usage license?
Personal use or use within one business. It's not meant to be resold or redistributed as a template product.