Best Rental Property Spreadsheet Templates (2026)

How we compared rental property spreadsheets (and what 'best' means here)

This SERP is dominated by free templates from Zillow, BiggerPockets, Stessa and Vertex42, so 'best' cannot just mean 'has a price tag' — most good options here are free. We compared on price, platform (Excel versus Google Sheets), what the file actually calculates versus what you fill in by hand, and whether it covers one property or a full deal-analysis workflow (amortization, proforma, comparables).

Automation is the real differentiator in this category. A free income-and-expense worksheet and a paid workbook with a live 360-month amortization schedule feeding a returns dashboard are solving different problems, even though both get called a 'rental property spreadsheet.' We flagged which sheets calculate cash-on-cash, cap rate or DSCR automatically versus which ones expect you to build those formulas yourself.

Every option compared here, ours included, is a one-time download, not a subscription. If you are also considering paid software like Stessa's or Landlord Studio's paid tiers, note that those are recurring-billing platforms, a different category from the spreadsheet templates on this page.

The options, compared honestly

Real Estate Investor Pack ($39, Excel and Google Sheets, one-time purchase): three workbooks — a rental P&L with a full 360-month amortization schedule that automatically feeds mortgage interest into monthly income and expenses, plus cash-on-cash, cap rate and DSCR calculated live on a returns dashboard; a development proforma tracking acquisition and hard/soft costs across a 24-month deployment with profit, ROI and margin; and a CMA workbook with six comparables, adjustments and a low/median/high value range.

Our free templates (rental property profit and loss, real estate investment worksheet, development proforma, schedule of real estate owned — no cost, Excel and Google Sheets): single-purpose sheets covering one piece each, for investors who do not need the amortization-to-returns-dashboard automation of the full pack yet.

Zillow's Free Rental Income and Expense Worksheet (zillow.com, no cost): a simple single-property income and expense tracker from a recognized real estate brand. No amortization schedule, proforma or comparables.

Vertex42's Rental Property Cash Flow Analysis (vertex42.com, no cost, confirmed free on this specific template under a Private Use license): a well-built, long-standing free cash-flow template. Covers one property's cash flow; does not include a development proforma or a CMA workbook.

BiggerPockets' Ultimate Rental Property Analysis Spreadsheet, Light Version (biggerpockets.com, no cost): a community-built analysis sheet from the BiggerPockets forums. The 'Light Version' name implies a fuller paid version exists elsewhere, but we did not find pricing for it in our research.

Stessa's roundup of 10+ free rental property Excel spreadsheet templates (stessa.com, no cost): a curated list pointing to multiple free single-purpose templates, useful for browsing options but not a single integrated file.

Etsy: Rental Property Spreadsheet (single listing, price not published on the page we checked): an independently designed spreadsheet from an individual seller. Etsy also has a broader 'Real Estate Investing Spreadsheet' category page aggregating many sellers at varying prices.

When a free template is enough

If you own one rental property and just need to track monthly income, expenses and a simple profit number, a free worksheet like Zillow's or Vertex42's is genuinely enough. Our own free profit-and-loss template (tabletemplates.com/free/rental-property-profit-and-loss-template-excel/) covers that same case without a subscription or an upsell you have to click through.

Free stops being enough once you need the mortgage amortization schedule to automatically feed your monthly returns (rather than you manually updating an interest figure every month), once you are evaluating a new-construction or renovation deal that needs a proforma, or once you need a comparables workbook to support a purchase price or refinance conversation.

What you actually get for the money

The $39 buys three things the free single-property worksheets do not: a live 360-month amortization schedule that automatically updates the interest portion of your mortgage payment in the P&L every month (instead of you recalculating it by hand), cash-on-cash, cap rate and DSCR computed on a dashboard rather than explained in a blog post you have to build formulas from, and two additional workbooks (a development proforma and a CMA) that most free single-property templates do not include at all.

For an investor evaluating more than one property, or evaluating a development or value-add deal rather than a simple buy-and-hold rental, those three workbooks replace what would otherwise be three separate free downloads with inconsistent formats and no shared assumptions between them.

Our pick by use case

Tracking income and expenses on one existing rental property: Zillow's or Vertex42's free worksheet, or our free profit-and-loss template.

Evaluating a potential rental purchase with financing, and wanting cash-on-cash and DSCR calculated automatically: our Real Estate Investor Pack, since the free options in this comparison require building those formulas yourself.

Underwriting a development or renovation deal with a construction timeline: our Real Estate Investor Pack's development proforma workbook — none of the free options here include one.

Wanting to browse several free formats before deciding what you need: Stessa's roundup or BiggerPockets' community-built spreadsheet are reasonable starting points.