Free Hourly Invoice Templates (Excel)

What the hourly invoice template covers

This is a pure hours x rate invoice: the Time Log sheet has one row per billable line - date, description, hours, and your hourly rate - with a line total that multiplies hours by rate the moment you enter both.

The Invoice Summary sheet takes those line totals, applies your tax rate, and shows the subtotal, tax, and total due, so you're not manually adding up a long list of lines before you send the invoice.

Up to 100 lines fit on the Time Log, which covers most single-invoice billing periods even for freelancers logging hours daily across a multi-week project.

Hours x rate vs. a flat-fee or itemized invoice

Not every invoice bills by the hour: a flat-fee invoice charges a single project price regardless of hours worked, and an itemized invoice with materials (like the Contractor Invoice template) splits labor from parts and supplies.

This template is specifically for time-based billing - freelancers, consultants, and anyone billing hours worked at an agreed rate - where the client wants to see exactly how many hours were logged and at what rate, not just a lump sum.

If your work mixes hourly labor with materials or parts, the Contractor Invoice template's two-section layout (labor and materials, each with their own math) is the better fit.

How the tax and total due calculate

The Invoice Summary sheet references your Time Log subtotal directly, so there's no copy-pasting a number between sheets - change an hours or rate entry and the subtotal, tax, and total due all update together.

Enter your tax rate as a percentage once, and it applies to the full subtotal - if you don't charge tax on your services, leave it at zero and the total due simply equals the subtotal.

Why this beats a blank spreadsheet or a SaaS generator

Vertex42's free hourly-rate invoice is a genuine standalone spreadsheet but handles a single flat rate line; this template gives you a full time log with as many hours x rate lines as one invoice needs.

QuickBooks, InvoiceSimple, and InvoiceMaker's 'hourly' templates are generators inside their own signup-gated web tool - you re-enter your hours into their interface rather than working in a spreadsheet you already own.

No signup, no account: download the file, fill in your hours, and the totals are already built in - in Excel or Google Sheets, wherever you already work.